Industry
Construction & Trades
Keep tools, machinery and vehicles under control across multiple job sites — from the first import to the next inspection.
Up to 50 objects free forever · no credit card required
From a spreadsheet tool list to a digital inventory
Already have your tool and machinery list in a spreadsheet? AI import recognizes the columns automatically and turns it into your digital inventory in minutes.
Inventory & AssetsVehicles tracked across multiple job sites
See mileage, location and assignment for every vehicle at a glance — even when your fleet is spread across several job sites.
VehiclesKeys to site containers and storage
Who has which key to which container or storage unit? If one is lost, the responsible person is notified automatically.
KeysInspection obligations for machinery and equipment
Statutory inspections and recurring maintenance for machinery and equipment from a pre-installed catalog — deadlines no longer slip by unnoticed.
Inspections & MaintenanceCapture directly on the job site
Capture assets and tick off inspections even where there's no network on site — Kernas syncs automatically as soon as the connection is back.
Mobile & OfflineWhy digital asset management matters in the trades
In trade businesses, tools, machinery and vehicles are rarely in one place. They move between the warehouse, the workshop and changing job sites, often handled by different employees along the way. Without a central overview, it's easy to lose track of who last had a tool, where it currently is, or whether an inspection is due.
Digital asset management creates a single source of truth: every asset has a current location, a responsible person and a traceable history. That reduces time spent searching, duplicate purchases and frustration over missing equipment — especially when a business runs several job sites at once.
Common problems in day-to-day trade operations
Many businesses run their inventory off a spreadsheet that has grown for years, patched with handwritten notes on delivery slips or in the workshop office. Once several locations, several job sites and several employees access the same tools at the same time, that spreadsheet quickly becomes a source of errors: entries get duplicated, location changes go unrecorded, and nobody can say for certain who last checked out a drill or an angle grinder.
Time pressure on site makes it worse: crews that have to call around several colleagues to track down a missing tool lose valuable working time. And when a statutory inspection lapses because the due date only ever existed in one person's head, the worst case is a liability question after an accident.
What assets can be managed with Kernas
Kernas represents tools, machinery, equipment and vehicles as their own assets, each with the fields that make sense for that asset type — mileage and next service date for a van, serial number and inspection tag for a power tool, or calibration date for a measuring instrument. Typical assets include drills, angle grinders, compressors, site containers, scaffolding parts, trailers and the entire fleet. Asset types and custom fields can be freely adapted to your own business.
Keys to site containers, storage units and vehicles are included too: key management captures locks and key copies with a security relevance rating, so if one is lost, the responsible person is notified immediately. The fleet itself is run through vehicle management, including assignment, location and upcoming deadlines.
Organizing inspections, maintenance and proof centrally
Assets subject to inspection quickly lose their overview when deadlines are scattered across spreadsheets or calendars. Inspections and maintenance management attaches intervals directly to the asset, either from a pre-installed catalog of statutory inspections or as a custom obligation — such as the annual check on a compressor or a recurring inspection of lifting gear.
Due inspections are visible centrally, with history and proof of who carried them out. Inspection reports and photos can be attached directly to the asset — useful in daily operations, during a client audit, or in the event of a claim where full traceability is required.
Connecting multiple job sites, responsibilities and documents
An asset is rarely meaningful in isolation: it belongs to a location or a job site, is assigned to a person, and may carry a photo or an inspection report as an attachment. Kernas links this information to the asset itself instead of spreading it across several systems. Locations can be mapped as a hierarchy, so the workshop, the warehouse and every active job site are managed as their own unit.
That makes it possible to answer, for any tool or machine, where it is, who's responsible for it, and which documents belong to it — all at a glance, even when a business is running five or ten job sites at once and site managers change regularly.
From a spreadsheet to a central platform — a typical path
Spreadsheets work fine for small, manageable stock. Once several employees need simultaneous access, photos and documents pile up, or inspection intervals need tracking, a spreadsheet reaches its limits — especially out on a job site, where a stable network is often unavailable anyway.
AI import takes an existing Excel, CSV or PDF list, recognizes the columns automatically and suggests the right mapping. A digital inventory is ready in minutes: tools and machinery are labeled with a QR code, inspection dates are pulled from the catalog, and every asset gets a location and a responsible person — with no need to re-enter existing data by hand.
Starting small? Kernas Free lets you manage up to 50 objects free forever. More about Kernas Free
Start for freeFrequently asked questions from trade businesses
Is Kernas suitable for small trade businesses too?
Yes. Kernas is modular — a business activates only the modules it actually needs, such as inventory and vehicles, and can add more later.
Can tools and machinery be assigned to multiple job sites?
Yes. Every asset can be assigned to a location, and movements between job sites are tracked, so it's always clear where a tool is.
How does importing an existing tool list work?
An existing Excel, CSV or PDF list is uploaded, Kernas recognizes the columns automatically and suggests the right mapping — the digital inventory is ready in minutes.
Can fleet vehicles be managed too?
Yes. Vehicles are their own asset type with mileage, status and assignment, optionally including inspection and maintenance deadlines.
How are inspection dates for equipment and machinery documented?
Inspection obligations can be attached directly to the asset, from a pre-installed catalog or as a custom obligation — due inspections are shown centrally.
Does capturing data work offline on the job site?
Yes. Assets can be captured even without a network connection; Kernas syncs automatically as soon as the connection is back.
Ready to digitize your inventory?
Get started with Kernas today.
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Up to 50 objects free forever · no credit card required